7 Key Reasons You Should Outsource Your Payroll

Payroll processing can be time-consuming, complex and repetitive, yet essential. This process includes prompt payment of employees’ salary, calculation of paid and unpaid leave, employee benefits, bonuses, tax deductions and remittances and much more.

While some businesses chose to manage their payroll operations in-house through manual book-keeping or do-it-yourself payroll solutions, others prefer to trust the expertise of a professional HR and payroll firm to manage on a regular basis at pre-determined or agreed rates.

Whichever method you choose to adopt has its merits, but the latter outweighs the former. Read on to find out why you should outsource your Payroll:

1. It Saves Time & Money

From managing staff salary and other benefits, to maintaining payroll departments and/or software solutions, the time and financial cost to any company can be significant over time. Outsourcing payroll to a reputable provider gives you more time and resources to focus on other critical business priorities, such as increasing revenue or retaining existing customers.

2. Helps to Avoid Statutory Penalty

The need to compute taxes correctly, document, and remit same to the Board of Internal Revenue and other statutory agencies of government within the time stipulated can be a major hurdle for businesses of any size. Regulatory compliance is a key outcome of engaging a reputable payroll provider.

When payroll is outsourced correctly, employee taxes and associated schedules are streamlined and made available on time and in the proper formats or order. Also, having an expert on hand helps keep track and stay up-to-date on regulations.

3. Heightens Data Security & Privacy

How safe and secure is your payroll data? Where and how is it stored? Who has access to it and what level of access do they have? What processes are in place to mitigate staff data breaches, particularly for sensitive payroll information? Trying to answer these questions can really break a sweat as data breaches, identity theft and fraud expose the organisation to untold heartaches.

Outsourcing your payroll to a trusted and experienced provider will help de-risk and allow in-house teams focus on monitoring or controlling the process while passing the burden of data security/confidentiality to your preferred provider.

4. Helps Businesses to be Globally Competitive

A manually-driven workforce is like driving a car with square wheels, indeed a very daunting task.

Having a functional Human Resource Information Systems (HRIS) to manage both HR and Payroll operations can greatly improve organisation of any size, as it helps structure and scale operations in a seamless way. Automated outsourced payroll service also comes with a modern, easy to use HRIS platform, Employee Self Service (ESS) capabilities, and mobile friendly technology at subsidised or reduced cost.

5. Increases Employee Satisfaction

Prompt salary and benefit payment remains a proven way to keep your employees motivated. A certified outsourcing firm ensures that salary payment is done on time, and the correct deductions and bonuses calculated. It also offers a holistic process that eliminates human error to the barest minimum making reporting and comparisons easier.

6. Allows for 24/7 Access to Payroll Experts

Payroll experts are conversant with evolving regulations and structured to manage complex as well as mundane payroll processes. While some large enterprises often have dedicated teams or departments handling their payroll process and compliance related documentations or timelines, many small businesses don’t have such luxury.

It is important you engage a qualified team of experts with a track record of delivering quality payroll results in a functionally compliant way.

7. Provides Accurate Payroll Reports for in-house Decision Making

Depending on the size and structure of the business, payroll reporting must be securely maintained to aid evaluation of previous reports for hiring and staffing projections, financial auditing in a fiscal year and tax and reporting purposes.

You enjoy access to accurate, timely and comprehensive report when you outsource your payroll to a reliable firm. They ensure that your payroll data is organised and easily accessible for future reporting.

If you can relate to any of the above benefits, it will be a good time to consider outsourcing your payroll or some other processes to your preferred provider.

We have the expertise needed to help you save cost while enabling your team focus on core functions and operations geared towards achieving organisational goals. Learn more at here,  or contact us at [email protected] to get started.